Many of you are transitioning to Excel for the Mac, and have asked us what our favorite Excel Mac shortcuts are. While our keyboard covers show the 20 most commonly used shortcuts, there are definitely a few gems that really make using Excel on the Mac that much better than the PC. That’s right…I said it…Excel for the Mac is better than the PC!

Here are the Top 5:

Excel: Moving Subtotals to a New Column By Bill Jelen. November 1, 2016. 1 comments At a recent IMA ®. Click OK in the Subtotal dialog, and Excel will insert new subtotal rows in the data. New Group and Outline buttons also will appear to the left of column A. The #2 button will collapse the data and show only the subtotals and grand total. The subtotal seems to skip any number of blank cells, and extends to the last value in a column of values that reside anywhere above it. Even if i create 100 blank lines above it, it seems to extend past the blank cells and to the last value of the column of values anywhere above it.

1) Increase/Decrease Font Size – SHIFT+COMMAND+. (increase)SHIFT+COMMAND+, (decrease)

The reason why this is the best Mac Excel shortcut is because it doesn’t even exist on the PC! Quickly increase and decrease the font size without going through the Format Cells menu or clicking on the pesky font size drop-down in the toolbar.

2) Delete Everything in Selected Cells – FN+DELETE

Why is it so hard to delete stuff in Excel for the Mac? Press fn+delete and you’ll actually delete everything in your selection and the delete button actually works like it’s intended to work.

3) Create Filter – SHIFT+COMMAND+F

You have a list of data and you need to create a filter. Instead of going through the regular toolbar, navigate to the first row with the field names in your list and hit shift+command+f. Simple.

4) Center Align Data – COMMAND+E

You have a bunch of cells with data and they are all weirdly aligned. Some are right-aligned and some are left-aligned. The reason why this shortcut is so powerful is because it’s SO EASY to use! There is no equivalent on the PC; the PC shortcut is ALT, H, A, C! Definitely a lot simpler to hit command+e in my opinion!

5) Autosum a Bunch of Numbers – SHIFT+COMMAND+T

We’ve all had to type =SUM(blah blah blah) before to sum a bunch of numbers. This handy shortcut let’s you create the sum automatically without having to type in the formula! Just go to the empty cell below a bunch of numbers you want to sum and hit shift+command+t and Excel automatically knows which cells you want to sum!

In conclusion, Excel for the Mac is pretty powerful…

Which Excel for Mac shortcuts do you use every day? Which Excel shortcuts on the PC do you wish existed on the Mac?

How to combine duplicate rows and sum the values in Excel?

In Excel，you may always meet this problem, when you have a range of data which contains some duplicate entries, and now you want to combine the duplicate data and sum the corresponding values in another column, as following screenshots shown. How could you solve this problem?

Combine duplicate rows and sum the values with Kutools for Excel

Combine corresponding rows based on duplicate values in another column with Kutools for Excel

Combine duplicate rows and sum / average corresponding values in another column

Kutools for Excel's Advanced Combibe Rows helps you to combine multiple duplicate rows into one record based on a key column, and it also can apply some calculations such as sum, average, count and so on for other columns. Click to download Kutools for Excel!

Combine duplicate rows and sum the values with Consolidate function

The Consolidate is a useful tool for us to consolidate multiple worksheets or rows in Excel, so with this function, we can also summarize multiple rows based on the duplicates. Please do with the following steps:

1. Click a cell where you want to locate the result in your current worksheet.

2. Go to click Data > Consolidate, see screenshot:

3. In the Consolidate dialog box:

• (1.) Select Sum from Function drop down list;
• (2.) Click button to select the range that you want to consolidate, and then click Add button to add the reference to All references list box;
• (3.) Check Top row and Left column from Use labels in option. See screenshot:

4. After finishing the settings, click OK, and the duplicates are combined and summed. See screenshot:

Note: If the range do not have the header row, you need uncheck Top row from the Use labels in option.

Combine duplicate rows and sum the values with VBA code

The following VBA code also can help you consolidate duplicate rows in the worksheet, but at the same time, the original data will be destroyed, you need to backup a copy of the data.

1. Hold down the ALT + F11 keys, then it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Combine duplicate rows and sum the values

3. Then press F5 key to run this code, and you need to select the range that you want to consolidate in the popped out prompt box. See screenshot:

4. And then click OK, the duplicate rows have been combined and the values are added up.

Note: If you want to use this code, you’d better make a copy of the file to avoid destroying the data, and this code is only applied to two columns.

Combine duplicate rows and sum the values with Kutools for Excel

Here, I introduce the handy tool -- Kutools for Excel for you, its Advanced Combine Rows also can quickly do a favor to solve this problem.

After installing Kutools for Excel, please do as follows:

1. Select the range you need and click Kutools > Merge & Split > Advanced Combine Rows. See screenshot:

2. In the Advanced Combine Rows dialog, check My data has headers if your range have headers, and select column name which you want to combine the duplicates and click Primary Key, see screenshot:

3. And then select the column name you want to sum the values and click Calculate > Sum or other calculations as you need. See screenshot:

4. Click Ok to close dialog, then you can see the duplicates are combined and the corresponding data in another column are added up together. See screenshots:

Combine corresponding rows based on duplicate values in another column with Kutools for Excel

Sometimes, you want to combine the rows based on duplicate values in another column, the Advanced Combine Rows of Kutools for Excel also can do a favor for you, please do as follows:

1. Select the data range that you want to use, and then click Kutools > Content > Advanced Combine Rows to enable the Advanced Combine Rows dialog box.

2. In the Advanced Combine Rows dialog box, click the column name that you want to combine other data based on, and click Primary Key, see screenshot:

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3. And then click another column name that you want to combine the data, and click Combine to choose a separator to separate your combined values, see screenshot:

4. Then click Ok, all the values with the same cell in column A have been combined together, see screenshots:

Combine duplicate rows and sum the values with Kutools for Excel

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  Sub MergeSameCells()
  Application.DisplayAlerts = False
  Dim rng As Range
  MergeCells:
  For Each rng In Selection
  If rng.Value = rng.Offset(1, 0).Value And rng.Value <> ' Then
  Range(rng, rng.Offset(1, 0)).Merge
  GoTo MergeCells
  End If
  Next
  End Sub
• To post as a guest, your comment is unpublished.
  An absolute mess of an explantation. Thanks for the effort but it did nothing to help.
• To post as a guest, your comment is unpublished.
  LOVE IT!!! YOUR SAVE MY LIFE!!
• To post as a guest, your comment is unpublished.
  Ifsum=(columns include,start point row,sum column)
  Example ifsum=(A:D,B:2,D:D)
  WAY EASIER!
• To post as a guest, your comment is unpublished.
  Hi Am chinnaraju
  can u please assist for this. Any one?
  =VLOOKUP(M5,E:F,2,)
  Thanks in advance.
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  Hi,
  Can you please explain or share the Formula for below
  A5 A6 A7
  i want answer for KTO as Transpose Rice Biryani Prawns
  Left coloumn Right Coloumn
  KTO Rice
  Office Tab Curd Rice
  KTO Biryani
  Ranjith Chiken
  KTO Prawns
  Thanks,
  Chinnaraju
  9849212552
• To post as a guest, your comment is unpublished.
  Hi,
  A5 A6 A7
  i want answer for KTO as Transpose Rice Biryani Prawns
  Left coloumn Right Coloumn
  KTO Rice
  Office Tab Curd Rice
  KTO Biryani
  Ranjith Chiken
  KTO Prawns
  Thanks,
  Chinnaraju
  9849212552
• To post as a guest, your comment is unpublished.
  what if I want to do a customer math equation with the duplicates instead of sum? For example I want my duplicates to calculate overall electrical resistance.
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  You guys are awesome! You have saved me so much productivity. Cant thank you guys enough
• To post as a guest, your comment is unpublished.
  How to make VBA code to add totals for 12 columns
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  Really Thank you your explain realy helpful
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  as usual perfect Ideas and Projects , thank you all :-)
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  Dear Sir
  What if i have 3 Cloumns ?
  Node1 Node2 Length
  R1 J1 30 J1=113
  J1 J2 29
  J1 J3 54
  J3 J4 47
  J3 J5 27
  J5 J6 19
  J5 J7 17
  J7 J8 10
  J7 J9 56
  J9 J10 96
  J9 J11 29
  J11 J12 34
  J12 J13 10
  J12 J14 49
  Can i use this for 3 columns.
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  This consolidate tool is so useful.
  Many thanks for sharing the info :)
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  Seems like a good spot for a pivot table.
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  How do you make that column where the sums are to update automatically when you change the original data?
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  Could do find hwo to to exactly the same thing but in Google Docs? I really need it!
• To post as a guest, your comment is unpublished.
  Thank you so much for great tips. Fantastic.
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  The VBA macro works well, but how should I change it if I want to delete the entire row rather than just clearing contents? I have other columns I want to keep linked to that data.
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  VBA code does not work. Combines first column but 2nd column data is all gone
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  VBA code breaks when more rows added, not really sure why
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  Worked fantastically! Thanx! :-)
• To post as a guest, your comment is unpublished.
  Couldn't get this to work for more than one column of data - any tips?
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  Your first example is pretty good but it is missing one step. Prior to clicking OK the cursor needs to be in a blank area for the consolidation to export. If you have not selected a blank cell area after adding the range you will get a 'source overlaps destination' error.